Making the Move to Epic EHR: A Comprehensive Guide by MedSys Group


Switching to a new Electronic Health Records (EHR) system can feel like a big leap. Whether you are moving from Oracle Health, Meditech, or another EHR, you’re setting your sights on something beneficial: better patient care, more competent data handling, and smoother day-to-day operations. In this blog, you will gain insights into important concepts to consider when transitioning to Epic.


Legacy Support: A Critical First Step

Before diving into the new EHR, addressing the old is crucial. Legacy EHR systems contain invaluable data and insights that must be preserved. Planning for legacy support involves assessing what data needs migration and ensuring continuous operation without disruption. This early consideration prevents potential oversights and facilitates a smoother transition to Epic or other modern EHR systems. Think of your old EHR system as an old friend. It knows a lot of stories (a.k.a. valuable data) that you don’t want to lose. It’s like planning a big move without forgetting the family photo album.



Data Migration: The Backbone of Transition

Data migration is more than a technical challenge; it’s a strategic decision-making process. Determining what percentage of existing data is crucial for transfer and how to access this data post-transition is essential. MedSys recommends a comprehensive assessment to identify mandatory data, coupled with robust support for migration, ensuring no critical information is left behind. We help you pick out the important bits of data that need to come over to Epic and make sure they find a nice spot in their new home. And we’re with you all the way, making sure not a single byte of important info gets left behind in the move.


Training: Empowering Your Team for Success

An Epic EHR implementation’s success lies in its users’ hands. It may feel unfamiliar at first, but understanding the impact on processes and workflows is paramount to a successful transition. MedSys emphasizes the importance of specialized training programs designed to cater to the unique needs of each department, ensuring all team members are proficient and confident in utilizing the new system. We’re here to give everyone the best driving lessons, from your super users to your frontline staff. At MedSys, we’ll also tailor our training so that whether you’re a doctor, a nurse, or a hospital admin, you’ll be confidently using the new system in no time.


Standardizing Processes: The Path to Harmonization

Transitioning to Epic requires a unified approach to healthcare practices. Discovering current usage, processes, and workflows allows for identifying nuances that need consideration. MedSys advocates for standardized procedures pre-transition, ensuring a harmonious shift to new workflows without compromising individual department needs. Our consultants will spend the necessary time with each department, getting to know your routines and workflows and making sure Epic feels just right for everyone.


Staffing Resources: Ensuring Adequate Support

It takes a village to implement Epic or any EHR. The human element cannot be overlooked. Critical steps include identifying where resources will come from, ensuring backup for daily workloads, and allocating sufficient support for each department. MedSys Group prides itself on providing knowledgeable consultants who are not just experts in Epic but also attuned to the specific needs of each department of a healthcare provider. We make sure your team doesn’t miss a beat while we bring Epic to life for your organization.


The journey to a successful Epic EHR implementation is complex but rewarding. It demands not just the right technology but the right partner. MedSys Group offers unparalleled expertise, a human touch, and a commitment to your organization’s long-term success. Let us guide you through this transformative process, ensuring your transition to Epic is smooth, efficient, and tailored to your unique needs.


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